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Coordinate calendars, schedule meetings, and manage appointments for department staff

Compose, proofread, and format correspondence, reports, and official documents

Prepare agendas, take and transcribe meeting minutes, and distribute materials

Maintain organized physical and digital filing systems

Respond to phone, email, and in-person inquiries with professional customer service

Assist with preparing and submitting departmental forms, reports, and documentation

Perform data entry and basic spreadsheet management

Order, track, and maintain office supplies and equipment

Handle confidential and sensitive information with discretion

Perform other administrative and clerical duties as assigned

Experience: At least 1 year of full-time secretarial experience supporting a professional or administrative position

Typing: Minimum 40 words per minute

Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn new systems quickly

Communication: Strong written and verbal communication skills

Organization: High attention to detail, effective time management, and ability to prioritize tasks