BOLT Staffing
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http://www.boltstaffing.com
http://www.boltstaffing.com
USD
26.00
27.00
HOUR
true
Natalie Rivera
Secretary
Job Description
Secretary I
Job Location: East Palo Alto, California
Job Type: Temporary
Pay Rate: $26-$27/hour
Schedule: Monday - Friday; 8am-5pm
Description of Position:
Do you have experience as a Secretary and looking for a temporary assignment? The Secretary is a journey-level classification. Under direct supervision, this individual performs a variety of office administrative, secretarial, and office support duties. Performs skilled word processing, data entry, recordkeeping, and related duties as assigned.
Key Responsibilities:
- Handle administrative tasks such as ordering supplies, preparing contracts, and coordinating equipment purchases and maintenance
- Respond to calls, emails, and walk-in inquiries; provide accurate information or direct to appropriate staff
Maintain and update department files, databases, and records; ensure accuracy and compliance with retention policies
Process and track purchase requisitions, purchase orders, and vendor invoices
Prepare and proofread reports, letters, and agendas; ensure accuracy in grammar and formatting
Manage calendars, schedule meetings, and provide administrative support to committees
Receive and distribute incoming and outgoing mail and service requests
Support special projects and assist with onboarding and training of new staff
Job Responsibilities:
- Applicable Federal and State laws; City, department, and division regulations, codes, policies, and procedures.
- Recordkeeping principles and procedures.
- Business letter writing and report preparation.
- The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
- Modern equipment and communication tools used for business functions and program, project, and task coordination.
- Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.
- Perform responsible administrative and secretarial support work with accuracy, speed, and general supervision.
- Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work.
- Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
- Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Description of Company:
You will be supporting a government agency in a city in San Mateo County.
Experience Required:
- Must have one year of progressively responsible experience performing office support activities using modern office practices, procedures, and equipment.
- Preferred but not required, clerking Planning Commission meetings
Similar Positions:
Administrative Assistant
Receptionist
Office Clerk
Administrator
Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes."
For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:
- Stockton - (209) 307-6115
- American Canyon - (707) 552-7800
- Sonoma - (707) 939-2800
Meet Your Recruiter
Natalie Rivera
Staffing Specialist
Natalie is a bilingual recruiter based in our Sonoma office. Around the office, she is known for her supportive attitude, impeccable handwriting, and perpetual desire for a Chick-fil-A sandwich. When she is not at work, Natalie loves to visit different California hiking destinations.
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About East Palo Alto, CA
Get ready to take the next step in your career journey right here in the vibrant area surrounding East Palo Alto, California! Known for its proximity to the innovative tech hub of Silicon Valley, this region is brimming with exciting job opportunities and a dynamic environment perfect for professional growth. Picture yourself navigating the eclectic neighborhoods, indulging in the diverse culinary scene, and exploring renowned landmarks like the Stanford University campus and the beautiful Baylands Nature Preserve. With nearby attractions like the Palo Alto Art Center, Shoreline Amphitheatre, and Levi's Stadium, home of the San Francisco 49ers, there's no shortage of entertainment to enjoy during your downtime. Discover your dream job and experience the irresistible charm of this unique region - start your job search today!