Office Coordinator

Petaluma, CA 94954

Posted: 09/24/18 Industry: Administrative Assistant Job Number: 00002LBV Pay Rate: 25.00
We are looking for an office coordinator to join the team of one of our clients in Petaluma. The purpose of the job will be to maintain all functions of the day to day office flow with problem solving, general bookkeeping, and working with the office manager. This role will also serve as a backup to the customer sales assistant and AR/AP data entry. This role will be about 30 hours a week, but can extend into 40 hours for the right person.

This role is the first point of contact for questions, and insures procedures are carried out as outlined. Requires general office organization, including filing, reporting, and data entry.

-Organize office flow and procedures, such as order entry, account balancing, and filing
-Coordinate invoicing, collections, vendor invoice input and track orders, using Sage 100
-Establish uniform correspondence procedures and style practices
-Evaluate office procedures, working with office manager to improve efficiency of workflow
-Support the Sales Department with any accounting-related issues
-Document and track receipt of all job related certified payroll requirements
-Communicate with customers, vendors, banking and insurance contacts
-Reconcile sales orders and accounts receivable ledgers to ensure that all transactions are accounted for and properly posted
-Verify discrepancies and resolve clients' billing issues

-Advanced office equipment skills
-Bookkeeping knowledge
-MS Suite (Word, Excel, Outlook) required
-Experience working in a sales office environment with exposure to accounting and customer service is ideal
-Strong attention to detail and a high degree of organization
-Foresight and desire to take initiative
-Minimum 5 years experience in bookkeeping or office administration

Lisa Scanlon
Staffing Coordinator

Hire Date: February 2013
Alma Mater: Chico State University
Favorite restaurant: Tomasso’s (in SF)
Words to Staff By: “Go with your gut.”
Words to Work By: “You’ve got to be kidding me!”
Interesting Accomplishment: “To be yourself in a world that is constantly trying to make you something else is the greatest accomplishment.” – Ralph Waldo Emerson
Something Few Know About Me: I achieved my 15 minutes of fame one day by playing guitar in a rock band in Oregon.

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