Night Dispatcher/Weighmaster Clerk
Benicia, CA 94510
Duties by Shift
1. Weigh trucks.
2. Complete B/L via computer.
3. Issue Lab Sheets.
4. Record all overloads, delays or mishaps in appropriate file.
5. Update and correct all information on computer as needed.
6. Answer telephones and take messages.
7. Typing as requested.
8. Filing copies of B/L's in dispatch files.
9. Copy various dispatch forms as needed.
10. Make coffee and keep coffee area clean.
11. Enter new temperatures and gravities on products nightly.
12. Complete B/L's for Spent Caustic Shipments.
13. Complete Daily Inventory via computer
Directs and coordinates field activities of workers who route and control flow of oil and petroleum products through pipelines from point of origin to delivery points by performing the following duties. Expedite truck shipments to provide our customers with the fastest possible service. The shipment process to include: Proper Documentation, Product Quality, Product Loading Temperature and the proper transportation of product. Dispatcher/Weighmaster clerks are to project a friendly and courteous attitude both to the truck drivers and to those customers and visitors which they have contact with over the telephone or in person.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Dispatch trucks In/Out - Scale in/out all asphalt trucks, prepare Bills of Lading.
Freight Invoices, Statements - Process and verify invoices for approval and payment.
Chemical Deliveries (Fresh Caustic / Peroxide) - Responsible for manual weigh tag of chemical purchase, forward paperwork for processing.
Daily Inventory - Make final corrections and distribute to office personnel.
Railcars - Daily tracking of all railcars, billing, switch requesting and preparation of all paperwork for railcar release. Daily contact with UP customer service and local yard. Responsible for updating important railcar information.
Receptionist - Customer service, heavy phones.
Customer Daily Asphalt Orders - Receives and transcribes daily orders from customers and haulers.
Dispatch Order Sheet - After all orders are received from customers a spreadsheet in Excel is created for tracking all loads for the next business day.
Loading, Testing and Retain Instructions - This is prepared Monday through Friday by Quality Control Supervisor/Lab Supervisor. Print and distribute to loaders and operations personnel daily.
Customer Service - Various paperwork is requested for faxing to customers.
Canteen Supplies - Responsible for maintaining stock of various supplies and place orders when needed in Operations building.
Medical Supplies - Responsible for maintaining stock of various supplies and place order requests with Nurse when needed.
Granite Rock daily data input report - Daily data processing and distribution of final report.
Responsible for all asphalt testing sample tags to be attached to B/L paperwork of loads that leave during dayshift. (Both day & Night Shift)
Spent Caustic Usage Report - Maintain gallons generated on Excel spreadsheet, also this report is used for processing invoices from Merichem.
Responsible for bulk of daily instructions/information to be passed on to night dispatchers.
Responsible for updating general instructions on dispatch manuals.
Maintains Railcar Log Book - All inter-refinery correspondence/problems are listed and status of cars is noted.
Creates B/L's for purchased material from various sources.
Previous dispatching exp. Preferred
Intermediate computer skills
Flexible with work hours A MUST
Focus and serious about working
Able to work on-call, as needed.
*Training will be provided*
Hire Date: March 11, 2011
Favorite restaurant: Zen, Alameda
Words to staff by: “Longevity, reliability, availability, flexibility”
Words to work by: “Make a positive difference”
Dream vacation: Fiji
Something few people know about me: I rowed for a whaleboat team in San Francisco