Member & Administrative Assistant

Santa Rosa, CA 95403

Posted: 10/12/24 Industry: Administrative Assistant Job Number: 126786 Pay Rate: 22.00-23.00

Job Description

Member & Administrative Assistant

Job Location: Santa Rosa, CA

Pay Rate: $22-23/hr

Job Type: Temp-to-Hire

Schedule: Monday-Friday, 8am-5pm

Amount of Travel Required: Occasional travel to events within area; mileage reimbursed  

Description of Position:
This is a great opportunity for you to join our organization as a Member & Administrative Assistant. In this role, you will play a crucial part in providing exceptional customer service and support to our members, chapters, and organization. Working under the guidance of the Chief Executive Officer and Member Services Manager, you will perform a wide range of administrative tasks and offer member support, ensuring a smooth and efficient operation.

Description of Company:
We are a leading organization that offers professional development, advocacy, and resources to help real estate professionals succeed. Our commitment to our members is at the core of everything we do, and as a Member & Administrative Assistant, you will contribute to our mission of providing valuable services and support to our community.
 
Experience Required:
  • Primarily staffs the front desk; answers phone, responds to emails, and greets visitors; resolves general and specific requests/inquiries regarding meetings, activities, services, and platforms 
  • Primary staff responsible for office management and store inventory/organization 
  • Assists with research, maintenance, and operation of equipment, platforms, and accounts 
  • Manages office mail 
  • Assists with registration and travel for regional meetings 

Member Services & Membership:
  • Supports meetings, events, trainings/education, and activities - preparation, logistics, coordination, and implementation 
  • Assists with logistics and implementation of classes, trainings/education, and activities 
  • Assists with affiliate member activities; sponsorships, spotlights, presentations 
  • Maintains accurate member records within database; process applications and information updates, dues and payments, monitor compliance, and other records in accordance with policies 

Skills and Qualifications:
  • Commitment to excellent, positive, and professional customer/member service 
  • Maintains professional, approachable communications (and presentation of self) with staff, members, internal and external stakeholders, and the public (verbal, written, phone, and in-person) 
  • Maintains positive, collaborative, effective working relationships with staff, members, vendors, etc. 
  • Communicates clearly and concisely, verbally and in writing, with a range of roles and personality styles 
  • Highly organized, manages time and multiple projects with professionalism, accuracy, and efficiency 

Education and Experience:
  • High school diploma or equivalent 
  • 2 years of administrative and/or office experience 
  • Technical (intermediate proficiency) 
  • Microsoft Office; Word, Excel, PowerPoint, Outlook 
  • Ability to learn specialized Association database based on Microsoft Dynamics 
  • Online sharing and collaboration tools (Box, Google, surveys, other communications tools) 
  • Ability to answer multiple lines and screen calls 
  • Typing: 40-60 WPM 
  • Valid driver's license and current automobile insurance

Similar Positions:
Administrative Assistant
Office Assistant
Executive Assistant
Receptionist
Customer Service Representative

Bolt Staffing is an equal opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes."

For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:
  • Stockton - (209) 307-6115 
  • American Canyon - (707) 552-7800
  • Sonoma - (707) 939-2800

Meet Your Recruiter

Natalie Rivera
Staffing Coordinator

Natalie is a bilingual recruiter based in our Sonoma office. Around the office, she is known for her supportive attitude, impeccable handwriting, and perpetual desire for a Chick-fil-A sandwich. When she is not at work, Natalie loves to visit different California hiking destinations.

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About Santa Rosa, CA

Discover your next career adventure in beautiful Santa Rosa, California! Nestled in the heart of Sonoma County, Santa Rosa offers a perfect blend of stunning natural beauty, a thriving arts and culture scene, and world-renowned vineyards just waiting to be explored. Boasting an array of job opportunities in various industries, from tech startups to renowned healthcare providers, Santa Rosa is the ideal place to grow both personally and professionally. Don't miss out on the chance to work in a vibrant city known for its delectable cuisine, breathtaking parks like Spring Lake and Trione-Annadel State Park, and cultural landmarks such as the Luther Burbank Center for the Arts and the Charles M. Schulz Museum. Check out our listings and take the first step towards a fulfilling career in Santa Rosa today!