Event Coordinator

Napa, CA 94558

Posted: 03/20/25 Industry: Administrative Assistant Job Number: 127044 Pay Rate: 28.00-30.00

Job Description

Event Coordinator

Job Location: Napa Valley, CA

Job Type: Temp to Hire

Pay Rate: $28-$30/hr. 

Schedule: Monday- Friday, 8 AM- 5 PM

Qualifications:
  • Education: BA/BS degree or equivalent experience.
  • Experience: 2–4 years in event coordination, tradeshow planning, or a related field.
  • Technical Skills:
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Experience with Salesforce, MyEmma, HTML, WordPress, and Google Analytics is a plus.
  • Familiarity with social media management and graphic design software (InDesign, Photoshop, Illustrator) preferred.
  • Soft Skills: Strong event coordination, project management, budgeting, organization, and multitasking abilities.
  • Physical & Travel Requirements:
  • Ability to sit at a computer for up to 8 hours and stand for up to 6 hours.
  • Comfortable working in a freezer (0°F) for short periods.
  • Must be able to lift up to 25 lbs.
  • Travel up to 25% for trade events and market opportunities.

Description of Position:
Are you a detail-oriented event planning professional with a passion for marketing? We are seeking an Event Coordinator to plan, manage, and execute national and regional events while supporting the broader marketing team in Napa, California. 

Experience Required: Event Coordination (80%)
  • Plan, budget, and manage logistics for national tradeshows and marketing events.
  • Maintain event checklists, setup instructions, and documentation.
  • Track events in the marketing calendar and manage event-related inventory.
  • Coordinate sample products, supplies, and point-of-sale (POS) materials.
  • Handle event collateral updates, including recipe cards and signage.
  • Organize lead imports, pre/post-event mailings, and correspondence.
  • Prepare event reports, tracking ROI for tradeshows, sponsorships, and product donations.
  • Assist with team travel bookings and participate in events as needed.
  • Manage social media updates and post-event email communications.

General Marketing Support (20%)
  • Process sample requests for marketing partners and events.
  • Update and maintain POS materials, sales documentation, and SOPs.
  • Manage department shared drive organization and archiving.
  • Support email blasts, website maintenance, and marketing content updates.
  • Assist with brand ambassador program logistics and Salesforce lead imports.
  • Provide customer service support, including answering calls.
  • Occasionally visit local markets to represent the brand.
  • Execute miscellaneous marketing projects as assigned.

Soft Skills Expected:
  • Strong Communication: Ability to liaise with vendors, team members, and clients.
  • Organizational Skills: Manages multiple projects efficiently.
  • Creative Problem-Solving: Able to adapt and troubleshoot unexpected event challenges.
  • Collaboration: Works well with cross-functional teams.
  • Attention to Detail: Ensures all event logistics are flawlessly executed.

Similar Positions:
  • Marketing Coordinator
  • Tradeshow Manager
  • Marketing Specialist
  • Brand Ambassador Coordinator

BOLT Staffing is an equal-opportunity employer. Applicants of all backgrounds are encouraged to apply. We understand that you might not meet every requirement for this position, but we encourage you to apply even if you do not "Check all the boxes."

For inquiries about this position or to explore other job opportunities at BOLT, feel free to contact us at the following numbers:
American Canyon - (707) 552-7800
Sonoma - (707) 939-2800

Meet Your Recruiter

Jordan Dacayo
Staffing Coordinator

Jordan joined BOLT in September 2021 as part of the recruiting team. Based in the American Canyon office, she serves as a Staffing Coordinator and has been a fantastic addition to the team!

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About Napa, CA

Ready to take your career to new heights? Explore our job opportunities in and around beautiful Napa, California! Known for its world-renowned vineyards, stunning scenery, and vibrant cultural scene, Napa offers a unique blend of career growth opportunities and a relaxed lifestyle. Imagine working in the heart of wine country, surrounded by rolling hills, hot air balloons floating in the sky, and top-rated restaurants showcasing the region's farm-to-table cuisine. With its proximity to iconic landmarks like the Napa Valley Wine Train, Oxbow Public Market, and the Uptown Theatre, as well as countless art galleries and outdoor recreation areas like Skyline Wilderness Park, Napa is the perfect place to blend work and play. Don't miss out on the chance to be part of this dynamic community – check out our job listings today!