Customer Service/Office Manager

Petaluma, CA 94954

Posted: 04/20/19 Industry: General Accounting Job Number: 00002NJC Pay Rate: 22.00
Our client in Sonoma County is looking for an accounting and order entry specialist to join their team! Join a growing and industry leader for major audio equipment. They have a growing dealer base nationally and internationally. This positions requires a high sense of accuracy and prior experience in QuickBooks.

We are looking for someone to assist in ensuring a smooth process for all customers' orders from entry to invoicing. This positions will report directly to the owners and is a fit for someone who exhibits maturity and good judgement in a business setting.

JOB DUTIES:
-Balance and maintain accurate ledgers
-Match purchase orders with invoices
-Coordinate bank deposits and report financial results on a regular basis to management
-Monitor office expenses and tally and enter cash receipts
-Pay vendor invoices and track bank account balances
-Develop monthly financial statements, including cash flow, profit and loss statements and balance sheets
-Prepare quarterly and monthly tax returns, along with payroll, operating and business taxes
-Manage order entry, shipping and invoicing
-Support software-based bookkeeping procedures
-Track stock levels of product inventory and office supplies and place orders when necessary
-Prepare quotes, reports and estimates as assigned

QUALIFICATIONS:
-3 to 5 years previous experience in an office setting
-Excellent knowledge of QuickBooks and MS Office (Outlook and Excel in particular). Within QuickBooks must be able to receive payments, process credit card charges and unpaid invoices.
-Prior experience with Salesforce preferred
-Outstanding communication and interpersonal skills
-Excellent organizational and leadership skills
-Understanding of office management procedures and basic accounting principles
-Capable of managing multiple details accurately
-QuickBooks proficient
-Outstanding customer service
-Salesforce experience preferred

Lisa Scanlon
Staffing Coordinator

Hire Date: February 2013
Alma Mater: Chico State University
Favorite restaurant: Tomasso’s (in SF)
Words to Staff By: “Go with your gut.”
Words to Work By: “You’ve got to be kidding me!”
Interesting Accomplishment: “To be yourself in a world that is constantly trying to make you something else is the greatest accomplishment.” – Ralph Waldo Emerson
Something Few Know About Me: I achieved my 15 minutes of fame one day by playing guitar in a rock band in Oregon.

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