Administrative Assistant

Petaluma, CA 94954

Posted: 03/26/19 Industry: General Office Job Number: 00002NJL Pay Rate: 19.00
Our client is looking for an administrative assistant to join the team in their Petaluma office. The primary objective of this position is to coordinate the day-to-day activities of active construction projects, by consulting with Project Management. We are looking for someone who has independent judgment in order to plan, prioritize and organize workload.

GENERAL DUTIES
-Maintain project documentation for Construction Department
-Anticipate and provide information and general coordination with daily project activities
-Collect and prepare project information for daily, weekly and monthly job reporting
-Track communication, code invoices and maintain orderly records of field and office activities by project
-Ensure that memos, faxes, emails, and conversation issues are promptly distributed to those who need to know
-May act as a liaison between Company and: Customers, Subcontractors, Architects, Owner, and General Contractors on active projects
-Work independently and within a team on special nonrecurring and ongoing projects
-Performs other related duties as assigned

MINIMUM QUALIFICATIONS
-Desired 1-3 years of related administrative experience

Knowledge of:
-Effective record keeping and document management
-Correct English usage, spelling, vocabulary, and arithmetic
-Microsoft Office products and construction software

Ability to:
-Coordinate, organize, schedule, and prioritize tasks for self
-Handle multiple priorities, duties, jobs/projects, and responsibilities
-Work with a wide variety of people
-Assemble diverse data and prepare reports
-Follow oral and written instructions
-Effectively communicate issues related to construction to proper Company Departments and personnel
-Quickly learn and perform routine computer applications
-Learn and follow company and department policies and procedures

Work in Petaluma office
Pay Rate: DOE

Lisa Scanlon
Staffing Coordinator

Hire Date: February 2013
Alma Mater: Chico State University
Favorite restaurant: Tomasso’s (in SF)
Words to Staff By: “Go with your gut.”
Words to Work By: “You’ve got to be kidding me!”
Interesting Accomplishment: “To be yourself in a world that is constantly trying to make you something else is the greatest accomplishment.” – Ralph Waldo Emerson
Something Few Know About Me: I achieved my 15 minutes of fame one day by playing guitar in a rock band in Oregon.

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