Accounts Payable Specialist

Petaluma, CA 94954

Posted: 01/20/19 Industry: Customer Service Job Number: 00002N7J Pay Rate: 20.00
We are looking for an estimating coordinator to join the team of one of our clients in Petaluma. This is an office role that will assist the other estimators in the day to day activiites to ensure successful project bidding.

JOB DUTIES:
-Manages, organizes, coordinates, and controls new bidding projects start up functions.
-Responsible for obtaining and posting plans, specifications and related documentation for the
bid process to the estimating website: SmartBidNet
-Upon award of Owner contract creates project in Accounting/Subcontractor database: View Point.
-Maintains Bid Calendar
-Provides general administrative assistance as required to estimators.
-Orders and organizes prints of bid documents for use by estimator.
-Ships Subcontracts and Purchase Orders via email.
-Submits Requests for Information to architects.
-Updates Subcontractor, Supplier and Client contact information across three noninterfaced databases.
-Responsible for advertising for bidding projects requiring participation by Disadvantaged Business Entities.
-Through personal example and leadership, maintains company reputation for outstanding client service and quality of bidding process.
-Supports and enforces all company safety policies and procedures.

EDUCATION, TRAINING, SKILLS, AND EXPERIENCE REQUIREMENTS
-General knowledge of commercial construction trades desired
-Knowledge of and experience using SmartBidNet, Viewpoint and Procore is a plus
-Minimum 2 years office experience,
-Strong reading, writing, organizational, and personal communication skills required
-Ability to multitask and work in a fast paced office environment Microsoft Office Suite experience (Word, Excel, Outlook)

Benefits Offered upon being hired on
-Health, dental, vision, and life insurance
-401(k) plan
-2 week vacation. After 5 years, will receive 3 weeks
-8 paid holidays, 6 sick days, 5 days set aside for Jury Duty, and 3 days of bereavement
Attention to detail
No job hopping
Enjoy working in environment where multi tasking is required

Lisa Scanlon
Staffing Coordinator

Hire Date: February 2013
Alma Mater: Chico State University
Favorite restaurant: Tomasso’s (in SF)
Words to Staff By: “Go with your gut.”
Words to Work By: “You’ve got to be kidding me!”
Interesting Accomplishment: “To be yourself in a world that is constantly trying to make you something else is the greatest accomplishment.” – Ralph Waldo Emerson
Something Few Know About Me: I achieved my 15 minutes of fame one day by playing guitar in a rock band in Oregon.

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