Accounts Payable Specialist

Petaluma, CA 94954

Post Date: 08/14/18 Job ID: 00002LMR Industry: Not Determined Pay Rate: 20.00
Local organization in Petaluma is looking for an accounts payable specialist to join their team. This role will start out temporary and has the opportunity to become a permanent role. We are looking for someone with drive and ambition as well as someone who understands A/P. This role is about 25 hours a week. Can pick up extra hours by assisting with Accounts Receivable to get close to 40 hours a week.

JOB DUTIES:
-Oversee A/P system through coding and inputting invoices, performing a weekly check run, and maintaining invoice files
-Process full charge, high volume invoicing for entire company
-Review and sort all invoices for appropriate documentation and approval prior to payment
-Match invoices to purchase orders, review invoices for discrepancies, research and correct discrepancies, and implement solutions
-Reconcile vendor statements, set up new vendors and maintain vendor files in the accounting system
-Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
-Process expense reports, match receipts to charges and reconcile charges against GL coding
-Reconcile company credit card account on a monthly basis
-Reconcile AP account to GL on a monthly basis
-Prepare journal entries, month end accruals and other month end closing items as needed
-Open, sort and distribute incoming mail
-Assist with Accounts Receivable

QUALIFICATIONS:
-Self starter with strong organizational and time management skills with the ability o prioritize projects
-Strong problem solving abilities and analytical skills
-Initiative to ask for more tasks when one is completed and to look for projects to accomplish
-Excellent interpersonal and communication skills, both written and verbal
-Strong work ethic, detail oriented, and ambition
-Ability to work independently and as part of a team
-Ability to cross train, particularly in A/R
-Knowledge of GAAP and accrual based accounting
-Two or three years related accounting experience
-Proficient in Excel, Word, Outlook, and Solomon or equivalent accounting software
Drive and ambition
Understanding of GAAP
Go getter and ask for more tasks

Lisa Scanlon
Staffing Coordinator

Hire Date: February 2013
Alma Mater: Chico State University
Favorite restaurant: Tomasso’s (in SF)
Words to Staff By: “Go with your gut.”
Words to Work By: “You’ve got to be kidding me!”
Interesting Accomplishment: “To be yourself in a world that is constantly trying to make you something else is the greatest accomplishment.” – Ralph Waldo Emerson
Something Few Know About Me: I achieved my 15 minutes of fame one day by playing guitar in a rock band in Oregon.

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