Administrative Assistant

Job Location: Santa Rosa, California 

Job Type: Direct Hire 

Pay Rate: $45,760 - $52,852.80/year 

Schedule: Monday - Friday, 8:00 am - 5:00 pm (hours may vary)

Description of Position:

Join our team as an Administrative Assistant - Reporting Compliance at a well-established compliance firm located in Santa Rosa, California. Working under the supervision of the department lead, you will play a key role in preparing, maintaining, and organizing monthly, quarterly, semi-annual, and annual reporting for clients holding out-of-state licenses. This role is integral to our compliance efforts and involves record-keeping, data entry, and various office-related tasks.

Description of Company:

Our company is a well-established full-service compliance firm that specializes in licensing, reporting, and consulting services. Located in Santa Rosa, California, we take pride in providing a high level of customer service and expertise in helping our clients navigate complex compliance requirements. Our focus is on delivering exceptional service to our clients in the wine industry.

Key Responsibilities:

• Aid in the preparation, maintenance, submission, and organization of reporting for clients with out-of-state licenses.
• Work closely with Specialists to support the compliance department.
• Perform data entry with numerical data, including gallonage, bottle counts, zip codes, and basic math.
• Ensure accurate billing of clients for services rendered.
• Prepare and organize monthly reporting checklist packages.
• Create, review, audit, and modify documents using various software applications.
• Assist with the completion, submission, and follow-through of various forms and reports.
• Handle client data entry, primarily involving numerical data related to gallonage, bottle counts, zip codes, and more.

Experience Required:

• 2+ years of experience in a professional administrative position, preferably in a service-based business.
• Knowledge of the wine industry is helpful but not required.
• Ability to work both independently and as part of a team.
• Experience collaborating with cross-functional teams.

Similar Positions:

• Administrative Support Specialist
• Compliance Coordinator
• Office Assistant
• Data Entry Specialist
• Compliance Assistant

BOLT Staffing is an equal opportunity employer. We encourage applicants from diverse backgrounds to apply, even if they do not meet all the listed requirements. We understand that you might not meet every requirement for this position, and we encourage you to apply even if you do not "Check all the boxes."

For inquiries about this position or to explore other job opportunities at BOLT, feel free to contact us at the following numbers:

• Stockton - (209) 307-6115
• American Canyon - (707) 552-7800
• Sonoma - (707) 939-2800