Search Jobs

Accounting Assistant

Napa, CA

Post Date: 10/19/17 Job ID: 00002J1M Industry: Not Determined Pay Rate: 20.00
Our client in Napa is seeking an Accounting Assistant to join their team! This position will start off as strictly temporary yet and may transition into temp-to-hire based on clients' needs in their department. This is a full-time role, Monday-Friday, 8: 30am-5pm, starting pay $20-$21/hour DOE. The main job duties in this role will be assisting the Staff Accountant in the maintenance of all accounts payable, accounts receivable ledgers, monitoring/reconciling Balance Sheet accounts, assisting with month-end close and tracking/reconciling deductions and bill backs.

Essential job duties and responsibilities are but limited to:
Accounts Receivable/Accounts Payable duties under Staff Accountant: (90%)
-Coordinates approvals for entering and paying invoices from vendors
-Files/Pulls accounts payable invoices
-Creates/maintains accounting records and folders
-Assist in downloading, coding and posting Fed Ex and UPS invoices
-Assist in entering accounts payable invoices in Navision
-Assist in checking, validating and posting employee expense reports
-Assist in weekly check runs - pulling backup documentations and mailing out checks
-Maintaining invoice control log and dispersing invoices for approval
-Retrieving/distributing daily mails
-Responsible for printing/routing/responding to incoming emails to the AR and AP inbox
-Assist in running biweekly AR and AP Aging schedules
-Performing collection calls with customers/providing payment status to vendors as needed
-Assist in preparing and filing annual 1099 forms
-Assist in preforming daily sales Invoicing - posting sales invoices and transmitting invoices
-Working with Customer Service Department to resolve open orders and order discrepancies
-Assist in preparing export documents and certifications
-Assist in processing New Customers/Vendors: sending/validating credit references and gathering all necessary documentations
-Gathering/printing supporting documents via customer extranet for bill back posting
-Assist in filing/following up/tracking DOT related disputes
-Assist in ad-hoc projects and other administrative duties

Assist Accounting/Finance Department team members: (10%)
-Assist with gathering/pulling documentations for projects
-Assist with creating/filing accounting folders
-Assist in improving current processes/writing SOPs
-Assist in reconciliation of Balance Sheet Accounts
-Replenishing & pays postal meter
-Assists with month end and year end close
-Assists with annual audit
Apply Online

Not ready to apply?

Send an email reminder to:

Share This Job:

Related Jobs: