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Senior Administrative Assistant

Novato, CA

Post Date: 09/21/17 Job ID: 00002HXV Industry: Not Determined Pay Rate: 33.00
We are looking for a Senior Administrative Assistant to provide support to three Commercial Department Heads for a company in San Rafael. We are looking for a professional that is flexible and has strong attention to detail who is also able to work independently of direct supervision.

JOB DUTIES:
-Provide general administrative support to the Executive Directors of Market Access and Patient Services, Commercial Operations, and US Sales
-Schedule, coordinate, and manage meetings/conference calls and related activities
-Work with department heads to resolve timing conflicts in order to ensure appropriate attendance
-Assist with recruiting efforts by working with HR on interview scheduling, coordination of schedules, and hosting of candidates
-Participate in new hire on boarding activities
-Liaise with Events Planning Group: Arrange details for departmental offsite meetings
-Assist with business travel planning and coordination
-Prepare expense reports for submission to company application
-Facilitate ordering and maintenance of department office supplies
-Assist with department contract requests for submission
-Follow up and communicate contract status updates to applicable parties on an ongoing basis
-Assist in the preparation and distribution of documents, binders, flowcharts, and presentations

REQUIREMENTS:
-Effective task planning and coordination abilities
-Ability to travel locally 5-10% of the time
-Minimum of two years experience as an administrative assistant
-Experienced at using standard office software applications such as Outlook, Microsoft Office (Word, Excel, PowerPoint)
-Responsiveness to deadlines, detail-oriented, and able to prioritize multiple tasks
-Excellent communication and interpersonal skills
-BA Degree preferred

Lisa Scanlon
Staffing Coordinator

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